Meeting Minutes 2022 to 2023

Date: 5th January 2023
Location: Parish Hall, Park Lane, Thrybergh
Start:18:30

Present: Councillors G Trickett (Chair), A Martin (Vice Chair), J Parsons, J Chambers, B Shaw, R Thomas, N Jackson, K Endicott & T Knapton

There were no Ward Councillors or members of the public in attendance.

Apologies for Absence.

Apologies were received from Councillor D Bates and M Senior

Approval of reason given for absence.

Mover: Councillor R Thomas
Seconder: Councillor J Parsons

Resolved: That Councillor's apologies be accepted by the Parish Council.

Declaration of Interest.

There were no Declarations of Interest.

Questions from the public.

There were no questions from the public.

Minutes of the previous Parish Council meeting held on Thursday 1st December 2022.

Mover: Councillor J Chambers
Seconder: Councillor A Martin

Resolved: That the minutes of the previous meeting of Thrybergh Parish Council, held on Thursday 1st December be approved as a correct record signed by the chairman.

Matters Arising from previous meetings of the Parish Council.

The following matters were discussed:

Aladdin Pantomime at the Parish Hall Saturday 10th  December. 

The event went smoothly with 64 adults and 62 children in the audience making a total 126 with a further 6 councillors/helpers around 10 people could not attend due to illness. The Children were very enthusiastic and enjoyed the occasion. Several people asked if they could buy tickets for next year as they left! It was agreed by councillors that we will have a pantomime for Christmas 2023 with the preferred date being the Saturday 9th December or possibly early in January 2024. This will formally be agreed when we have the pantomime details from Chaplin’s Pantos.

Recent vandalism to the Parish Hall external lights.

All the rectification works are now complete.

The Coronation of His Majesty King Charles III

The Coronation of King Charles III is confirmed for Saturday May 6,2023 at Westminster Abbey and there will be an additional bank holiday on Monday 8th May. It was agreed at last month’s meeting we would commemorate the event by having event in the hall on Monday in the afternoon with to include a children's entertainer with music and light refreshments. Entertainment to be provided by "Barney Baloney" to include magic, ventriloquism, and circus skills. He charges £150 for a 1-hour show. It was agreed by the council to proceed with the booking and the clerk would sort out the details with the entertainer.
 
Once all is finalised then we will pass the booking at the next council meeting, we will play suitable music through the PA and arrange a variety of party games with prizes. This will be a free event but will be ticketed so we know how many children (with accompanying adults) will attend. It was agreed that we need an official portrait of King Charles in the hall and that the clerk will revert with costs. It was also discussed and agreed that we would plant a suitable tree in the area around the cenotaph and this would need to be an established tree rather than a sapling to prevent vandalism. It was decided that an Oak tree would not be suitable due to it's invasive roots with something like a Rowan tree being more appropriate.

The clerk will discuss tree choices with the suppliers and inform the Council at the next meeting on availability and costs. It was also discussed that we could run in an electric spur so that we could put lights on the tree at Christmas. This idea was welcomed by the Parish Council and the clerk would revert with costs at the next meeting.

Celebration of the Centenary of the Thrybergh War Memorial

The centenary of the cenotaph is Friday 15th December 2023. It has been decided to hold a short service of dedication at the Cenotaph at 19:30 led by Rev Helen Terry from St Leonard's Church. Maltby Brass Band will play at the dedication and then will play at 45-miunte concert in the hall to include appropriate military tunes and Christmas themed songs. Light refreshments will be available and the parish bar will be open.Fr Des of Immaculate Conception/St Gerard's Church would like to be involved in the service and this will be discussed with Rev Terry so that they can arrange the service between them.

We have also been in touch with Lost Chords UK (a community singing society that is currently operating in St Gerard's Church). They will perform Christmas songs after the brass band has completed their set. Sally Glennon from Lost Chord has been invited to the February Parish Council meeting to inform councillors on the activities of the organisation and the work they are doing in the community.

The two Unknown Tommy Statues ordered from the Royal British Legion have arrived and will be fitted to the memorial early Autumn so that they are in place for November remembrance service. It is intended that the statues will be lit up at night and the clerk will revert once the costs are known.

Police Report.

The crime statistic for Thrybergh for October were 52 incidents (Rotherham North 774 incidents) and November 33 incidents (Rotherham Norther 705).
There was no CAP meeting so there was not a police report for the councillors but the usual priorities for police locally are speeding, off-roading, drugs etc.

Resignation of a Standing Councillor.

The chair advised that he has received a letter of resignation from Councillor G Senior due to no longer having the time available to fulfil councillor duties.

Mover: Councillor A Martin
Seconder: Councillor R Thomas

Resolved: That the Parish Council accept the resignation of Councillor G Senior.

Correspondence

The following items of correspondence were made available to the parish councillors:
YLCA White Rose Bulletins.
YLCA Civility and Respect newsletter - Roles and Responsibilities.
YLCA Training Programme
Dalton & Thrybergh Neighbourhood Newsletter.
NALC Chief Executives Bulletins.
NALC End of Year message from Keith Stevens - Chair of National Association of Local Councils.

Items of Report.

There were no reports from Ward Councillors.
The clerk advised that there was not a Dalton & Thrybergh CAP meeting in December and the next one would be Monday 23rd January to be held in Thrybergh Parish hall.
There will be a Parish council Clerk meeting on Tuesday the 10th January also to be held in our Parish hall.

Requested by Councillors and/or AOB.

It was advised by the clerk that we ha received the draft school term dates for the 2024/25 academic year. These were made available to councillors to make comments if necessary. No issues or comments raised.
The clerk advise that he had emailed councillors in December about planning application RB2022/1637 relating to a single storey rear extension at 19 Back Lane. This was done as the application came in too late to be discussed at the December meeting and the expiry was before the January meeting. The application was emailed for any councillor comments and no issues were raised. 

The Press and Public where then invited to leave the meeting.

Thrybergh Parish Council Budget for 2023/24

The chair advised we were not working on the budget for 2023/24 and there will be an increase in the required prception due to increased energy and labour costs etc.
Our planned budget is £80,139 with the provisional Band D level advised by RMBC at 920.30 which will mean an increase in precept of 4.7% which is considerably below the level of inflation given the annual increase of £3.91pa (or 333p per month) for Thrybergh households.
The provisional figures from RMBC will be finalised in January and precepts must be advised to RMBC  by 3rd February at the latest so the bdget will be passed at next month's parish council meeting on the 2nd February. Staff pay rates for 2023/24 will be finalised at the March Parish council meeting.

Computer monitor for Parish Hall

A new computer monitor has been purchased for meetings in the Parish Hall.
Mover: Councillor J Chambers
Seconder: Councillor B Shaw

Resolved: That Thrybergh Parish authorise the purchase of a monitor at £140.81 plus VAT.

Accounts for Payment.

The council considered the schedule of accounts for payment December.
Mover: Councillor A Martin
Seconder: Councillor T Knapton

Resolved: That the schedule of accounts for payment be approved and signed by the Chairman.

To notify the Clerk of matters inclusion on the agenda of the next meeting.

A concern was raised about the large quantity of cardboard boxes in the pharmacy on the Park Lane these were obstructing the shop reception, stairwells, etc and considered to be a health & Safety issue and a fire risk. It was requested that the clerk contact Environmental Health to discuss the matter with them so that public safety could be assured.

Date of next meeting

The date of the next parish council meeting will be Thursday 2nd February 2023, starting at 18:30

Closure of meeting at 20:05